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Facility Rental Policies

Usage Agreement

All groups reserving in the DLB Student Union must agree to terms outlined in the Facilities Use Agreement.

The current Facilities Usage Agreement can be found here.

 

For certain events, such as those involving high-risk activities or minors on campus, additional follow-up may be required. 

Catering

All catering, including any food or beverage brought into the facility, must receive approval from the DLB Student Union staff prior to the event. Food will not be permitted inside the facility without first receiving approval.

 

When booking, please indicate as soon as possible whether or not catering will be present, and the name of the vendor utilized.

 

- Vendors must meet all minimum food safety and licensing standards, as required by the Oklahoma State Department of Health. These guidelines can be found here

-  Vendors must be a part of the University of Oklahoma Health Sciences Center vendor system. 

Parking

HSC Student Affairs is happy to validate and sponsor parking for all booked events in the DLB Student Union, unles otherwise noted.

 

For events taking place two or more days at a time, please request a Dash Pass and place in vehicle on the first day. Both dash passes and parking validations are available in Suite 300 on the third floor.

Minors on Campus

The DLB Student Union follows the University of Oklahoma Health Sciences Center Minors on Campus policy.

 

Please visit the HSC Risk Management page detailing best practices for events where minors on campus may be present. This includes an event planning checklist, appropriate releases, and other information.

 

Contact Risk Management:

(405) 271-3208
MinorsOnCampus@ouhsc.edu

Fronting

Fronting is strictly prohibted.

 

The following considerations are made when determining the status of a Group Type:
- Source of payment
- Point of contact
- Anticipated audience
- Purpose of event
 

The DLB Student Union is excited to host a variety of student-focused events on campus by both University departments and Registered Student organizations. Rates for the latter will apply only when booked via Web EMS by an organization in good standing for the current term. Groups benefitting the student population, but organized primarily or funded primarily by University departments will be considered University events.

 

The Non-University rate may apply to organizations discovered fronting.

Payment

Groups are booked within the month following the event.

 

The DLB Student Union is a Service Unit on campus. Payment may be remitted via: SUR, check, wire transfer (for University departments), or credit card.

HSC Student Affairs 1106 N. Stonewall Avenue
Oklahoma City, OK 73117
(405) 271-2416
students@ouhsc.edu