Vaccinations

Health Sciences Center (HSC) Program Students

Locations: Oklahoma City, Tulsa, Lawton, Ardmore, Bartlesville, and Weatherford

HSC program students who have patient-facing responsibilities are required to receive immunizations to protect patients and other health care providers. The University recognizes that vaccine requirements in certain University settings, in particular patient care settings, are both prudent and important. Vaccine requirements will be updated as appropriate, based on guidance from the Centers for Disease Control and Prevention as well as medical and public health officials.

Required Influenza Vaccination

Annual Influenza vaccinations are offered in September and October and are required in patient-facing spaces. The 2021 process for Influenza Vaccine documentation will be released in August 2021. Please monitor your university email account and this webpage for on-campus Flu Clinic notifications. Student Health Fees cover the costs of an Influenza Vaccine.

Required COVID-19 Vaccination

Effective June 1, 2021, the following individuals are required to provide a completed COVID-19 Vaccine Documentation Form.

  • Faculty, staff, and students with patient-facing responsibility – For purposes of this policy, “patients” include clinical and hospital patients, mental health/counseling and allied health clients, human research participants, simulated patients, and parents/guardians of patients who cannot give legal consent. Patient-facing responsibilities include any activity that is anticipated to necessitate direct contact with or close physical proximity (6 feet) to a patient. 
  • Individuals who will observe, shadow, or volunteer in an area where patients are reasonably expected to be. 
  • Faculty, staff, and students who are participating in an elective Study Abroad program.

Student Process for COVID-19 Vaccination Documentation

  1. Complete the COVID-19 Documentation Form.
  2. Attach the needed documentation. Acceptable examples of documentation are:
    1. Documentation from the Oklahoma State Immunization Information System (OSIIS) or other state’s vaccine registry
    2. A legible copy of a CDC Vaccine Record card
    3. Documentation from the licensed health care provider who vaccinated the individual
    4. Other official documentation that includes the name of the provider or facility where the vaccine was provided, the manufacturer of the vaccine given, and the date(s) of the vaccine administration
  3. Upload the COVID-19 Documentation Form and acceptable documentation to Complio or your college/program’s designated software platform for immunization tracking.

Student Process for Vaccine Declination

  • Medical Declination Process
    1. Complete the Vaccine Declination Form.
    2. Gather the needed medical documentation.
    3. Submit the Vaccine Declination Form and medical documentation to the following email addresses based upon your geographic location. To expedite the review of your materials, please utilize “Medical Declination” in the subject line.
      1. HSC-OKC and remote site learners: EmployeeStudentHealth@ouhsc.edu
      2. OU-Tulsa learners: TulsaStudentHealth@ouhsc.edu
    4. Following successful submission, a member of the Student & Employee Health team will be in communication to discuss your medical declination. Please allow 15 business days for review of your declination.
  • Other Declination Process
    1. Complete the Vaccine Declination Form.
    2. Gather the needed documentation.
    3. Submit the Vaccination Declination Form and other documentation to the following email addresses based on your geographic location. To expedite the review of your materials, please utilize “Other Declination” in the subject line.
      1. HSC-OKC and remote site learners: Students@ouhsc.edu 
      2. OU-Tulsa learners: TulsaSA@ou.edu
    4. Following successful submission, a member of HSC or OU-Tulsa Student Affairs will be in communication to discuss your declination. Please allow 15 business days for review of your declination.

Vaccine Frequently Asked Questions (FAQ)

How do I know if I’m a patient-facing student?

Most HSC program students are considered patient-facing. If you are unsure, please ask your program coordinator, director  or college’s student service team.

Why are vaccines required?

HSC program students are required to receive immunizations to protect the patients and the health care providers they work and train with.

How do I submit proof of my vaccinations?

Your college student service team will provide directions on providing documentation. Acceptable examples of documentation are:

a.  Documentation from the Oklahoma State Immunization Information System (OSIIS) or other state’s vaccine registry                                             
b.  A legible copy of a CDC Vaccine Record card
c.  Documentation from the licensed health care provider who vaccinated the individual
d.  Other official documentation that includes the name of the provider or facility where the vaccine was provided, the manufacturer of the vaccine given, and the date(s)  of the vaccine administration

Should I keep a copy of my vaccination records?

As a health professional student, you are highly encouraged to keep a copy of all vaccination records.

If I am unsure about the vaccine, who can I call?

Please contact Student & Employee Health to discuss the research and safety of the vaccines. 

  • Tulsa: 918-660-3102
  • HSC & Remote Sites: 405-271-9675

What is the timeline of the declination review process?

Please allow 15 business days for the review.

If my declination is approved, how will I protect my patients?

Students will visit with their program/college student service team to understand next steps and possible program limitations.  Generally, all unvaccinated patient-facing students will be required to mask in all indoor campus facilities.

What happens if my declination is declined?

Students will visit with their program/college student service team to understand next steps and possible program limitations.

Will declining vaccinations be a challenge to completing my program?

The University of Oklahoma Health Sciences Center does not control the vaccination policies of the facilities, hospitals, or physicians groups that provide clinical experiences for our students. If you are not allowed to participate in a particular clinical experience due to your vaccine declination, the University may not be able to find you an alternate clinical experience without fundamentally altering the program. If you are unable to complete the required clinical experiences, you would be unable to fulfill the requirements of your program, eliminating the opportunity to fulfill the necessary requirements for graduation. In other words, although you may be able to participate in the didactic portions of the program, if you decline required vaccinations, the University cannot guarantee that you will be able to ultimately graduate from the program.